Festival and Programs Assistant

Arts Council of Oklahoma City
November 18, 2020
Oklahoma City, Oklahoma
Job Type


Position Description:

Festival & Programs Assistant

The Festival Assistant provides administrative support and clerical services to the Festival Director in the planning and implementation of the annual Festival of the Arts; oversees the setup and operation of designated areas prior to and during the Festival; provides administrative support as required by staff liaisons and assists with other Arts Council projects including, but not limited to, Opening Night and Sunday Twilight Concerts.

Position Qualifications:

Job Responsibilities:

  • Processing and generating correspondence, memos, contracts;
  • Maintaining mailing lists, files and records
  • Organizing and preparing bulk mailings
  • Proofreading; cataloguing and organizing computerized visual arts jury process
  • Coordinating the set-up of meetings and management of multiple schedules
  • Periodically providing communication link between Festival Director, Arts Council staff, and volunteers
  • Coordinating committees as assigned for Arts Council projects
  • Providing support assistance as needed.
  • Assist in the training and oversight of interns selected to work in various departments.

Position Requirements:

Required Knowledge/Traits:

  • Good organizational skills
  • Experience in project management, volunteer management, and administrative support procedures
  • Self-motivated and capable of organizing the workload within an established system.
  • Experience in dealing with the public; good communication, interpersonal and "people management" skills
  • High energy level
  • Flexible schedule

Clerical Skills:

  • Excellent data processing and word processing skills
  • Accuracy in grammar and spelling
  • Knowledge of Windows Office and Excel software.

Position Reports to:

Festival Director

Hours and Salary:

9-5 M-F, $30,000/YR

To Apply for this Job:

Send resume and cover letter to:

Marie Smith
400 West California Ave
Oklahoma City, OK 73102
(405) 270-4883

Application Deadline:

Friday, December 4, 2020

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