Accounting Assistant

Hardesty Family Foundation and United States Aviation
May 22, 2020
Tulsa, Oklahoma
Job Type


Position Description:

United States Aviation and Hardesty Family Foundation are looking for an accounting assistant that will split their time between the two companies. VERY traditional company: M-F, 8am-5pm, 1 hr lunch. No work from home option, 2 weeks vacation.

  • Create bi-monthly newsletter, order office supplies, various other projects
  • Introduction into Gifts Online foundation grant making software, grant financial reviews and 990 reviews.


  • Approximately 70% paid individual health insurance
  • Dental, vision, life available
  • 401k match
  • Accrued sick time

Position Qualifications:

Job Responsibilities:

  • Keep books in QuickBooks for 28 entities, (Mostly trusts/IRAs, 2 LLCs, a Private Family Foundation, US Aviation).
  • Will be responsible for AP, AR, payroll, etc. Will assist the Controller on journal entries, month-end closing, financial statement preparation.
  • Review all invoices to validate accuracy.
  • Update fuel inventories and reconcile.
  • Must have excellent Excel skills, and want to work in a small, traditional, friendly, heads down atmosphere where people have a ton of tenure.

Position Requirements:

Job Requirements:

  • 5+ years of experience in accounting
  • Advanced Excel skills
  • 2+ years Quickbooks experience
  • Associates degree preferred

Position Reports to:

Controller and Foundation Director

Hours and Salary:

40 hours starting at $40,000 based on experience and qualifications.

To Apply for this Job:

Please send resume to

Application Deadline:

Monday, June 1, 2020

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