School Manager

Sunbeam Family Services
October 8, 2019
Oklahoma City, OK
Job Type


Position Description:

Position Overview

The School Manager will initiate and coordinate the secretarial functions necessary to run an organization efficiently while implementing administrative policies and procedures according to Head Start Performance standards and other regulating entities.

All employees and volunteers are expected to be sensitive to our clients’ cultural and socioeconomic characteristics, reflect Sunbeam Family Services core values and to perform at Sunbeam’s standards of excellence at all times.

Our core values are:

Champion Spirit – We work like a champion every day: paying attention to details and performing with excellence

Servant Heart – We exhibit humility in serving everyone; no job is below anyone and we all pull together to get the work done.

Sunny Attitude –We bring a smile and a positive attitude. We treat each other with respect, ensuring an energized work environment.
Essential Functions:

The ideal candidate will have exemplary attention to detail along with a drive to effect positive change by:
Promoting, encouraging and displaying examples of leadership for the agency in accordance with the agency mission driven, employee first culture.
Demonstrating capacity for providing developmentally appropriate and evidence-based practice, for exemplifying the values expected within the program, and for promoting the mission of the organization.
Supervising and overseeing work tasks and activities of Pierce Early Learning Center administrative staff.
Performing daily clerical duties, including answering and screening telephone calls, taking messages, copying and collating, and scheduling, setting up and attending meetings as assigned, taking/transcribing minutes
Maintaining program efficiency by planning and implementing administrative systems; designs and implements office policies by maintenance program standards and procedures.
Assisting in coordinating the activities involved in program planning, goals and objectives.
Ensuring that facilities, including buildings and grounds, are monitored and maintained to assure the safety of children and staff
Assisting as needed in design, preparation, updates, printing, and distribution of agency calendar, parent handbooks, parent newsletter, brochures, flyers, and other documents as directed
Other Duties:

Provides support for any other duties needed in keeping with our mission, vision and values

Position Qualifications:


AA/AS in business or related field.
Bachelor's degree preferred

1 year experience as a supervisor and working in an office with general administrative duties.
Effective experience working with at-risk families preferred.
Skills and Knowledge

Understanding of Head Start/Early Head Start performance standards and state and local child care licensing requirements
Excellent written and verbal communication to include intermediate knowledge of computer operations and applications and the ability to master other computer technology/software and office equipment
Good organizational and time management skills
Previous knowledge and understanding of ChildPlus preferred

Must work independently and collaboratively in a team environment
Exercise independent judgment
Communicate in a professional manner, demonstrating dignity and respect for our internal, external and community members
Process, protect and exercise discretion in handling confidential information and materials
Sustained concentration to detail and accuracy, along with the ability to prioritize workload
Willingness to work with high-risk, low-income communities
Must be able to travel and work some evening and weekends as required by the job
Bilingual Spanish/English speaking preferred
Additional Job Requirements:

Clear background and drug screen
TB screen required
Physical required
Working Conditions

Physical Demands:

While performing the duties of this job, the employee must be able to physically interact with children, including talking, hearing, sitting, standing, walking; using hands to finger, handle or feel objects, tools, or controls; reaching with hands and arms; and stooping, kneeling, crouching, or crawling and lifting and/or moving children and items of up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. Frequent sitting, working at computer keyboard and desk, regular standing to file, train and perform other office functions. Must be able to clearly hear and understand telephone conversations.

Work Environment

The employee will work in an office environment, may work in close quarters with other staff and small children. The noise level in the work environment varies from moderate to loud; frequent chaotic situations will occur, characteristic to working with children ages 0-5 years. Employee must expect exposure to strong odors such as soiled diapers and clothes, and poor hygiene. May come into contact with childhood diseases and blood on occasion.


The requirements listed in this document are the minimum levels of knowledge, skills or abilities. The qualifications, physical demands and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. These statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel or candidate and may be subject to change at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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