Payroll & Business Office Administrator

Lyric Theatre of Oklahoma
Published
September 10, 2019
Location
Oklahoma City, OK
Category
Finance  
Job Type

Description

Position Description:

Reporting to the Business Manager, the Payroll and Business Office Administrator will be responsible for processing all aspects of weekly payroll for part-time, union and non-union employees. This position will also be responsible for processing accounts payable and credit card reconciliations.

The ideal candidate has experience in processing both payroll and accounts payable, thrives in a fast-paced environment and can troubleshoot payroll and accounting issues as they arise. They have customer service experience, a demonstrated enthusiasm for the arts and can work collaboratively with colleagues across a growing organization.

This position is classified as part time non-exempt. The Lyric Theatre of Oklahoma is an EOE (equal opportunity employer).

  • This is a part time position working up to 24 hours per week.
  • Work schedule: Monday – Thursday 9:00am – 3:00pm.

Essential Job Functions:

Payroll, Hiring & Benefits:

  • Generate weekly payroll for approximately 50 - 200 employees, depending on season.
  • Collect, review and process time sheets, obtain approvals from managers and follow up on missing time sheets.
  • Post direct deposits into BOK Treasury Source.
  • Process payroll changes (new hires, terminations, employee updates) and perform quality review of data.
  • Set-up and maintain employee personnel files and review for correct documentation.
  • Assist with on-boarding of new employees.
  • Administer various employee benefits programs, such as group health, dental, long-term disability and AFLAC benefits.
  • Report new hires to State of Oklahoma.
  • Administer Cobra.
  • Conduct background checks.
  • Distribute annual W2s and 1099s forms.

Accounts Payable/Accounting:

  • Post invoices and credit card receipts into QuickBooks.
  • Maintain vendor files.
  • Reconcile credit card statements.
  • Prepare weekly deposits and take to bank.
  • Prepare and reconcile show money bags.

Additional Responsibilities:

  • Answer Lyric Theatre phone calls.
  • Order and maintain office supplies
  • Ability to operate Business Office in Business Manager’s absence.

Position Qualifications:

  • High School diploma or equivalent.
  • Associates degree in a business related field (preferred but not required).
  • At least 3 years of experience working in a business office setting.
  • At least 3 years of experience processing payroll and accounts payable.

Position Requirements:

  • Three or more years of payroll experience.
  • Solid understanding and working knowledge of payroll processes and systems.
  • Knowledge of state and federal payroll wage and tax laws and overtime requirements.
  • Strong proficiency in Excel.
  • Working knowledge of QuickBooks payroll systems (preferred).
  • Ability to multitask and work well under pressure and in a fast-paced environment.
  • Strong interpersonal skills, including the ability to communicate professionally, effectively and discreetly with colleagues, volunteers, vendors and donors.
  • Meticulous attention to detail and superior organizational skills.
  • Proficiency in QuickBooks, MS Office Suite and Google products.
  • Fundamental accounting knowledge.

Position Reports to:

Business Manager

Hours and Salary:

Monday - Thursday 9am - 3pm

To Apply for this Job:

Interested candidates should submit a resume and cover letter in a single Word or PDF document to business@lyrictheatreokc.org. No phone calls, please.

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