The Executive Assistant reports to the Rotary Club of Tulsa Executive Director (Executive Director) and is responsible for providing personal administrative support and assistance to the Executive Director, Club Leadership, and Club Members
The Executive Assistant works closely with the Board of Directors, Club President, President Elect, the Foundation Trustees, Committee Chairs, Rotary District 6110 and Rotary International
The position requires a minimum of three years of experience in an executive administrative position. Candidate must have excellent organizational and interpersonal skills and working knowledge of Microsoft Word and Excel. QuickBooks experience helpful, but not required
Take phone calls and perform office duties that include ordering supplies, name badges
Open, sort and distribute incoming faxes, emails, and other correspondence
Attendance Reports – District 6110 & Rotary International
Manage Membership database – DACdb.
Publish weekly newsletter.
Process New Member Applications.
Plan and coordinate the weekly club meeting agenda, prepare materials for meetings.
Assist the Executive Director in the preparation of meeting agendas and materials for all
Attend weekly Club meeting and assist the Executive Director as needed
Other duties as dictated by the Executive Director
Applicable college curriculum/degree from an accredited College or University.
Three plus years of relevant work experience with membership-based organizations, corporate executive assistant, or other organizations that are member oriented.
Proficient in the use of Microsoft Office Suite and Google Docs.
Proficient in the use of Social Media and Website management.
Preferred knowledge of GiftWorks Donor Management Software.
Position Reports to:
Hours and Salary:
Hours are Monday through Thursday 8:30-3:00 p.m.
To Apply for this Job:
Please send a cover letter, resume, and names and contact information for three professional references to: RotaryHR@secureagent.com
Tuesday, April 30 2019