Executive Assistant

Rotary Club of Tulsa
March 11, 2019
Tulsa, OK
Job Type


Position Description:

The Executive Assistant reports to the Executive Director and is responsible for providing personal administrative support and assistance to the Executive Director, Club Leadership, and Club Members.

The Executive Assistant works closely with the Board of Directors, Club President, President Elect, the Foundation Trustees, Committee Chairs, Rotary District 6110 and Rotary International.

The position requires a minimum of three years of experience in an executive administrative position. Candidate must have excellent organizational and interpersonal skills and working knowledge of Microsoft Word and Excel. QuickBooks experience helpful, but not required.

Position Qualifications:


Take phone calls and perform office duties that include ordering supplies, name badges, etc.

Open, sort and distribute incoming faxes, emails, and other correspondence

Prepare attendance reports for District 6110 & Rotary International

Manage Membership database (DACdb)

Publish weekly e-newsletter

Process New Member Applications

Plan and coordinate the weekly club meeting agenda, prepare materials for meetings

Assist the Executive Director in the preparation of meeting agendas and materials for all Board Meetings

Attend weekly Club meeting and assist the Executive Director as needed

Other duties as directed by the Executive Director

Position Requirements:

Applicable college curriculum/degree from an accredited College or University

Three plus years of relevant work experience with membership-based organizations, corporate executive assistant, or other organizations that are member oriented

Proficient in the use of Microsoft Office Suite and Google Docs

Proficient in the use of Social Media and Website management

Preferred knowledge of GiftWorks Donor Management Software

Position Reports to:

Executive Director

Hours and Salary:

Monday through Thursday 8:30-3:00 pm

To Apply for this Job:

Please send a cover letter, resume, and three professional references (names, title and contact information) to: RotaryHR@secureagent.com

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