Project Management Administrative Assistant

Tulsa Community Foundation - Opportunity Project
September 13, 2018
Tulsa, Oklahoma
Job Type


Position Description:

The Opportunity Project, an initiative of the Tulsa Community Foundation, was formed to create a system that will align out-of-school-time (OST) resources and partners, coordinated with local schools, to provide well-integrated, high-quality experiential learning opportunities for youth from pre-K through grade 14. In partnership with the City of Tulsa and Tulsa Public Schools, the coalition will be comprised of an array of community organizations. The coalition has earned the robust support of local and national funders.

The goal of The Opportunity Project is to give youth meaningful learning experiences both in and out of school, helping them become engaged citizens who can compete for quality career and higher-education opportunities in an increasingly competitive environment.

As an intermediary organization, The Opportunity Project will work with its partners-community organizations, schools, local governmental agencies, higher education institutions, private-sector entities, volunteers, youths and their families-to build organizational capacity through continuous-improvement processes to provide more quality expanded-learning opportunities for Tulsa youth.

The Opportunity Project seeks to eliminate the divide between in-school and OST opportunities to create a broader and stronger community of learning that allows youth access to integrated learning which fosters, recognizes, and measures learning anytime, anywhere.


With supervision from the executive director, the administrative assistant will take on:
All aspects of office management for a small organization of 8 employees and fellows;
The role as receptionist of occasional office visitors;
Managing information and files and help draft updates, reports, and other communications for outreach to funders, board members, and other partners;
Supporting project management, taking the lead on certain aspects, as assigned by the executive director;
Management of contact database and CRM system; minor updates to program websites and social media platforms;
Assist with the planning and implementation of community meetings and events, including the ordering and securing of materials, supplies, food, etc.
Travel planning for the executive director and other staff;
Assistance with budgeting, purchasing, payroll, and other items;
Other duties and clerical support for the executive director (and occasionally for other staff, as approved by the executive director).

Position Qualifications:


A high school diploma;
At least three years of experience as an administrative assistant / office manager;
Document management skills;
Experience overseeing multiple calendars and large contact databases (CRM);
Solid communications skills, both speaking and writing;
Proficiency with technology, particularly Microsoft Office suite and Google docs;
Experience with or enthusiasm for learning posting techniques for social media;
Excitement about the organization’s mission;
Capacity to hold sensitive and confidential information;
Commitment to customer service, attention to detail, and a sense of humor.
While not required, preferred qualifications would include:

An associates or bachelor’s degree;
Professional experience in a start-up setting;
Familiarity with setting up travel, arranging meetings with large numbers of participants, and setting up larger-scale planning events;
Advanced skills in technology, online tools, and creative use of social media, with experience in web-based applications and managing websites a bonus;
Experience with bookkeeping, budgeting, and payroll systems;
Experience managing staff and volunteers;
Bi-lingual skills in English and Spanish;
An interest in youth development and out-of-school learning and its role in education.

The Opportunity Project is led in partnership with the City of Tulsa, Tulsa Public Schools, and Tulsa Community Foundation. Initial funding for The Opportunity Project is being provided by challenge grants from the Wallace Foundation and George Kaiser Family Foundation.

To Apply for this Job:

Go to the Link:

It is also available on the TCF website at

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws or regulations. We are an e-verify employer.

If you have a difficulty applying for any job posted on this website because a disability prevents you from using the online system, we offer the following alternate application procedure: Contact Human Resources at 918-947-6215, and we will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. Please call only for such application assistance.

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