Director of Finance & Operations
JOB SUMMARY: The Director of Finance & Operations is responsible for:
(1) Managing the Business Office and supervise Business Office staff
(2) Establishing and implementing business processes for the school and Corporate Work Study Program (CWSP)
(3) Preparing and providing oversight of budgets and audits for the school and CWSP entity
(4) Developing long-term financial plans
(5) Supervising all financial resources and obligations of the school
(6) Leading on all insurance, benefits and retirement plan relationships
(7) Overseeing matters related to physical plant and functions related to school operations
• Bachelor’s degree with experience directly related to the duties and responsibilities specified
• Licensed Certified Public Accountant
• Commitment to the mission and values of Cristo Rey
• Knowledge of targeted recruitment principles, procedures and resources
• Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community
• Ability to create, compose, and edit written materials
• Ability to foster a collaborative work environment
• Bilingual in Spanish and English, preferred
Management of Business Office
• Supervise and evaluate direct reports, any other staff and consultants hired to assist the financial and business operations of the school
• Establish and communicate business processes and any changes to all school employees (e.g. purchase order process, check reimbursements, corporate credit card usage, etc.)
• Oversee the distribution of the Employee Handbook to all employees, and ensure that the Business Office can answer questions from employees about the policies and procedures outlined in the Handbook.
• Manage monthly supply ordering process.
• Lead on all insurance, benefits and retirement plan relationships.
• Assist with human resource processes and record keeping, including employee benefit administration, performance evaluation/compensation system, and employee files.
• Coordinate insurance coverage.
Budget & Financial Administration
• Prepare the annual operating budget with assistance and input from the President and school’s leadership team.
• Responsible for creating and implementing the financial strategy and structural framework to maximize the use of capital to develop and enhance student programs.
• Generate and monitor annual operational and capital budgets.
• Manage the school’s financial/banking relations.
• Coordinate implementation of the school’s investment strategy.
• Execute accounts payable.
• Make all necessary journal entries (payroll, tuition, tuition assistance, CWSP income, development income, etc.).
• Develop internal controls and policies, external and internal financial reporting and record keeping.
• Prepare a monthly report on actual vs. budget spending for the current fiscal year.
• Generate monthly cash flow reports and review operational budgets with President.
• Synchronize gifts with the Development Office.
• Review and process invoices, requisitions, and reimbursements for all employees.
• Perform bank reconciliations on all accounts.
• Generate monthly invoices for work-study sponsors and produce statements when necessary for CWSP partners.
• Prepare for and manage all efforts related to the annual financial audit.
• Serve as chief liaison to the Finance Subcommittee of the Board of the Directors.
• Oversee the school’s tuition collection program, including establishment of tuition agreements with families, invoicing families late with tuition payments, and indicating which students cannot return to school or receive transcripts because of failure to pay tuition.
• Assist with the TADS Grant & Aid Assessment Application program, monitoring the progress of the submission of the TADS forms, determining the amount of money each family can pay for tuition, and setting up TADS accounts for families who chose this payment option.
Personnel & Payroll
• Oversee the completion of all appropriate forms for new employees and student workers (W-4, I-9, benefit applications, payroll information, etc.).
• Communicate employee benefits and changes to benefits to employees on a timely basis.
• Maintain documentation including W-4, M-4, I-9, and time sheets, process bi-weekly payroll, and distribute W-2 statements annually.
• Oversee employee benefit records, provide employee payroll data to the Archdiocese of Oklahoma City’s benefits department, and assist in the annual audit of the workers’ compensation program.
• Maintain a record of vacation, sick and personal days for all employees, and other responsibilities related to personnel management.
• Maintain all employee records.
• Ensure that all required insurance coverage is paid on a timely basis and updated.
Facilities & Operations
• Responsible for the physical plant, for maintaining notifications of all maintenance and repairs and issues related to the physical plan, and for managing all capital improvement projects.
• Report emergency maintenance requests as required.
• Responsible for obtaining and maintaining all appropriate permits, licenses, or certifications for the proper functioning of the school in accord with city, state, and federal guidelines.
• Oversee the management of food services (breakfast, lunch, snack program) for students and reimbursement through government programs.
• Maintain long-range plan to improve the physical plant and serve as the school’s point person with contractors, architects, and others who may be involved in upgrades to the physical plant.
• Serve as the school’s representative to all vendors, reviewing and making recommendations on the lease/purchase of equipment.
• Maintain records of scheduled maintenance procedures.
Position Reports to:
President & CEO
To Apply for this Job:
By February 20, 2019, please submit your cover letter, email and three references on our website: https://www.cristoreyokc.org/careers/
Wednesday, February 20, 2019